• Job type: Full-time

The Advancement Officer supports the goals and strategies of the Advancement Team in the areas of Alumni relations, internal and external logistics, fundraising (including FFE/Gala), and in support of developing strategic partnerships which expand ASM’s community outreach and impact. This position sits within the broader Admissions & Advancement team, which supports prospective families throughout the admissions
journey as well, and also covers marketing and communications.

  • Support the development and coordination of all fundraising initiatives including the ASM Gala or other community, fundraising and/or outreach.
  • Management of Alumni Relations to include Alumni events, newsletters, ongoing
    outreach and stewardship of potential alumni donors.
  • Provide guidance and support for school related events, which includes guidance
    on internal logistics, and management of internal stakeholders; among these events
    are PTO events Halloween and International Festival.
  • Maintain communications calendar for staff and department, including advertising
    calendar and internal/external communications regarding invoicing.
  • Support with the development of all communications between and across
    departments of the school.
  • Reception from 8:30-9:30
  • Project Coordination: Support departments by managing the production, printing,
    and distribution of organizational materials, program guides, and the Annual Report.
  • Brand Oversight: Ensure consistent visual identity across all platforms and manage
    the annual update schedule for all physical and digital assets.
  • Workflow Management: Maintain master calendars and tracking systems to
    monitor task progress, deadlines, and reporting.
  • Digital Engagement: Oversee online platforms and community outreach; manage
    digital strategy and respond to stakeholder inquiries.
  • Content Production: Execute photography and videography where possible to
    highlight institutional initiatives and mission-aligned programs. Collect and write
    stories highlighting ASM’s value proposition and uniqueness.
  • Assist with additional projects, tasks and initiatives to support the Advancement
    team’s objectives

Qualifications

  • Native speaker of English preferred/ Italian necessary/additional languages benificial
  • Experience and/or knowledge of K-12 International School Education (preferable
    non-profit)
  • Strong organizational skills with the ability to prioritize tasks and manage multiple
    deadlines effectively.
  • Excellent communication skills, both written and verbal, with a professional and
    courteous demeanor.
  • Proficiency in Google Suite.
    Ability to work collaboratively in a team environment while also capable of working
    independently and with a growth mind set.
  • Attention to detail in all communications with potential families, and through data
    tracking and record keeping, across both departments
  • Flexibility to adapt to changing priorities and willingness to take on new challenges
    as they arise. Proactive and innovative/problem finders who seek solutions.
  • Experience with database software such as Open Apply and/or PowerSchool.